How to Get an Invitation Letter to an International Conference
Getting an invitation letter to an international conference is often used in the visa application process to prove that you plan to attend a specific conference. Here are some steps and suggestions for getting an invitation letter to an international conference:
-Research upcoming international conferences, especially those related to your research field.
-Determine which conferences best match your research interests and career development needs.
2. Submit an abstract or paper
-Most international conferences require researchers who want to attend to submit an abstract or full paper as part of the conference application.
-Prepare and submit your abstract or paper according to the conference's Call for Papers. Make sure your submission is of high quality and meets the conference's requirements and deadlines.
3. Register for the conference
-Once your paper or abstract is accepted, the next step is to register as required by the conference.
-Some conferences may automatically send invitations during this stage or the registration process. If not, you may need to actively request one.
4. Request an invitation letter
-If the conference does not provide an invitation letter during the registration process, you can contact the conference organizer or secretariat directly to request an invitation letter.
-In your request, include all necessary personal information, such as full name, position, organization name, email address, and other information required for visa application.
5. Provide Necessary Information
-Conference organizers may ask you to provide additional information, such as proof of conference registration, hotel reservation, etc., to ensure your intention to attend the conference.
-Make sure to provide accurate and timely information in order to receive the invitation letter smoothly.
6. Confirm the invitation letter details
-After receiving the invitation letter, carefully check whether the information in it is accurate, such as the conference date, location, your name, etc. Any errors may affect the success rate of your visa application.
-If there are any errors or omissions, please notify the conference organizer immediately to correct them.
Note:
-It is crucial to plan ahead because it takes time to process a visa and prepare for the conference.
-Some conferences may only provide invitations to speakers or special guests. In this case, try to submit a high-quality abstract to increase your chances of becoming a speaker.
By following these steps, you should be able to successfully obtain an invitation letter to attend an international conference and prepare for your travel and visa application.