A Step-by-Step Guide to EI Conference Paper Submission
1. Choose the Right EI Conference
Before starting the submission process, it’s important to select the appropriate EI conference for your research.
- Research Conference Scope: Ensure that the conference’s theme aligns with your paper’s topic. Most EI conferences focus on specific fields within engineering, technology, and applied sciences, so choosing one that matches your area of expertise is crucial.
- Check EI Indexing: Verify that the conference is indeed EI-indexed. You can typically find this information on the conference website or by searching for the event in databases such as IEEE Xplore or Scopus.
- Consider Conference Location and Dates: Take into account the conference's location, dates, and whether it’s virtual or in-person, as this will affect your ability to attend and present.
Choosing the right conference ensures that your paper will reach the intended audience and have the greatest academic impact.
2. Prepare Your Paper According to Conference Guidelines
Once you’ve selected the appropriate conference, it’s time to prepare your paper.
- Review Submission Guidelines: Every conference has specific guidelines regarding paper length, formatting, and structure. These guidelines may include templates for the manuscript, requirements for abstract submissions, and specifications for figures and tables.
- Follow Formatting Standards: EI conferences typically follow strict formatting rules, often based on IEEE or other academic standards. Ensure that your paper adheres to these guidelines to avoid rejection due to technical issues.
- Write a Strong Abstract: The abstract is often the first thing reviewers will see, so make sure it summarizes your research clearly and concisely, highlighting the problem, methodology, results, and conclusions.
Properly formatting your paper is essential to ensure that it meets the conference's academic standards and submission requirements.
3. Submit Your Paper Online
Most EI conferences now offer online submission portals.
- Create an Account: If you don’t already have an account with the conference’s submission system, you’ll need to create one. This is usually a simple process that involves entering your personal and professional details.
- Upload Your Manuscript: Once your paper is ready, upload it to the conference’s online submission system. Double-check that you’ve attached the correct version of your manuscript and any supplementary materials (e.g., author biographies, figures, supplementary data).
- Fill Out Metadata: In addition to submitting your paper, you may be asked to fill out metadata, including keywords, authorship details, and the paper’s abstract. This metadata will help the conference organizers and reviewers categorize your paper.
- Pay Submission Fees: Some EI conferences require a submission fee. Be sure to pay this fee promptly to complete your submission. The fee may be refundable if your paper is rejected, but it's usually non-refundable if accepted.
Online submission portals streamline the process, but it's important to follow all the steps carefully to avoid delays.
4. Peer Review Process
After submission, your paper will typically go through a peer review process.
- Review of Content: Expert reviewers in your field will evaluate the quality, originality, and relevance of your paper. They may suggest revisions or improvements before your paper is accepted.
- Revision and Resubmission: If reviewers request revisions, make sure to address their feedback thoroughly and resubmit your paper before the deadline. This is an important part of the academic process, as it helps improve the quality of your work.
- Final Decision: Once the peer review is complete, the conference organizers will send you a decision regarding your paper. If accepted, you will typically be asked to prepare a final version of the paper for publication in the conference proceedings.
Being prepared for the review process and handling revisions professionally increases your chances of acceptance.
5. Prepare for Presentation
If your paper is accepted, you’ll be invited to present it at the conference.
- Prepare a Presentation: Depending on the conference format, you may need to prepare a PowerPoint presentation, poster, or virtual presentation. Make sure your presentation is clear, engaging, and highlights the most important aspects of your research.
- Follow Presentation Guidelines: The conference organizers will provide specific instructions on how to present, whether it’s in-person or virtually. Be sure to adhere to the time limits and format requirements.
- Practice Your Presentation: Practice delivering your presentation multiple times to ensure you are confident and comfortable speaking about your work. If presenting virtually, test your equipment ahead of time to avoid technical issues during your session.
Preparing for the presentation is essential to communicate your research effectively and make a lasting impression on your audience.
6. Publication in Conference Proceedings
After the conference, accepted papers are typically published in the conference proceedings, which may be indexed in EI databases.
- Final Paper Submission: Once your paper is accepted, you will be required to submit the final version, incorporating any feedback from reviewers. Ensure that the final manuscript adheres to the conference’s formatting and submission requirements.
- Proceedings Publication: After the final submission, your paper will be included in the conference proceedings, which are often indexed in databases like IEEE Xplore, Scopus, or Web of Science. This makes your research accessible to a broader academic audience.
- Post-Conference Opportunities: Many conferences offer the opportunity to submit papers for special journal issues or related publications. Keep an eye on post-conference calls for papers to extend the impact of your research.
The publication in the proceedings gives your paper visibility and recognition in your field.
Conclusion
Submitting a paper to an EI-indexed conference can be a rewarding experience that significantly enhances your academic career. By following the steps outlined in this guide — from selecting the right conference and preparing your paper to navigating the peer review process and preparing for your presentation — you can increase your chances of a successful submission.
For more resources and tips on submitting papers to EI conferences, visit academic.net.
Call to Action
Ready to submit your paper to an EI-indexed conference? Follow these steps and start preparing for your next submission. Visit academic.net for more expert guidance on conference submissions and academic publishing.