How to Successfully Publish a Paper at an EI-Indexed Conference

Publishing a paper at an EI (Engineering Index) conference is a prestigious achievement for researchers and academics, especially in engineering, technology, and applied sciences. EI-indexed conferences are known for their rigorous peer review process and high academic standards, making them a valuable platform for showcasing your research. This guide will take you through the step-by-step process of submitting and publishing a paper at an EI conference, from initial preparation to post-conference publication.

1. Select the Right EI-Indexed Conference

The first and most important step in getting your paper published at an EI conference is choosing the right event.

Align with Your Research Area: Research the conference themes to ensure they align with your work. Most EI conferences focus on specific fields of engineering, technology, or applied sciences.
Verify EI Indexing: Not all conferences are EI-indexed. Verify this by checking the conference website, or searching through EI databases like IEEE Xplore, Scopus, or the conference's listing on academic indexing platforms.
Check Conference Reputation: Choose a well-regarded conference within your field. Popular and well-established conferences often have a higher acceptance rate for high-quality papers and better post-conference visibility.

Choosing the right conference ensures that your paper will reach the right audience and enhance your academic reputation.

2. Prepare Your Paper According to Conference Guidelines

Once you have selected the appropriate conference, it’s time to prepare your paper for submission.

Understand Submission Requirements: Each conference will have its own guidelines for paper formatting, length, and structure. Be sure to read these guidelines carefully before starting to write. Common formats for EI conferences include IEEE or similar academic standards.
Write a Clear and Concise Abstract: The abstract is often the first thing reviewers will read, so ensure it succinctly summarizes the key points of your research, including the research problem, methodology, results, and conclusions.
Adhere to Formatting Standards: Follow the specific formatting instructions to the letter. This includes margins, font size, citation style, and the inclusion of figures, tables, and references. Papers not following these instructions are often rejected without review.
Prepare Supplementary Materials: Some conferences may request additional materials, such as author bios, high-quality figures, or supplementary data. Ensure all required documents are ready for submission.

A well-prepared and properly formatted paper is crucial to getting your work accepted at an EI conference.

3. Submit Your Paper Online

Most EI-indexed conferences use an online submission system. Follow these steps to submit your paper:

Create an Account: Register with the conference’s submission system if you haven’t already. You’ll need to provide personal and professional details, including your affiliation and co-author information.
Upload the Manuscript: After finalizing your paper, upload it to the submission platform. Double-check that you've uploaded the correct version of your manuscript, and ensure all required files (e.g., supplementary documents, abstracts) are included.
Provide Metadata: Many submission systems ask for metadata such as keywords, paper title, abstract, and author details. Make sure these are accurate and complete to help the conference organizers categorize your paper.
Pay Submission Fees: Some EI conferences require a submission fee. This fee is often due at the time of paper submission. Ensure that you pay the fee promptly to complete the submission process. Keep a receipt of payment for your records.

Paying attention to detail during the submission process is essential to avoid any issues with your paper.

4. Peer Review Process

After submission, your paper will undergo a peer review process, which is a critical part of academic publishing.

Initial Review: Conference organizers will first check the paper for compliance with submission guidelines. If the paper meets the basic requirements, it will be forwarded to expert reviewers in your field.
Expert Evaluation: Reviewers will assess the quality, originality, relevance, and methodology of your paper. They may provide feedback or request revisions.
Revisions: If the reviewers suggest revisions, make sure to address their comments thoroughly. Revise your paper based on the feedback provided, improving areas such as clarity, data analysis, or writing style.
Final Decision: After reviewing, the conference organizers will send you a decision. If your paper is accepted, you’ll be notified of any further steps, such as preparing your paper for inclusion in the conference proceedings.

Handling revisions carefully and professionally increases the chances of your paper being accepted.

5. Prepare for Presentation

If your paper is accepted, you will need to present it at the conference.

Prepare a Strong Presentation: Create a clear and engaging presentation, usually in PowerPoint format. Highlight the key points of your research, including the problem, methodology, results, and implications.
Follow Presentation Guidelines: Conference organizers may provide specific guidelines for presenting, including time limits, session formats, and whether the presentation is virtual or in-person. Be sure to follow these instructions.
Practice Your Presentation: Rehearse multiple times before the conference to ensure that you can present smoothly and confidently within the allotted time. If presenting virtually, test your equipment ahead of time to ensure everything works as expected.

A well-delivered presentation increases your paper’s visibility and allows you to engage with the academic community effectively.

6. Post-Conference Publication in Proceedings

Once the conference is over, accepted papers are typically published in the conference proceedings.

Final Paper Submission: You will be required to submit a final version of your paper, incorporating any feedback from reviewers or presenters. Ensure this version adheres to the conference’s final formatting and publication guidelines.
Proceedings Publication: After submission, your paper will be published in the conference proceedings. These proceedings are often indexed in EI databases like IEEE Xplore, Scopus, or Web of Science, ensuring that your research reaches a wider academic audience.
Post-Conference Opportunities: Some conferences offer additional opportunities to submit your paper for publication in special journal issues or related academic journals. Keep an eye on these post-conference calls for papers to further extend the reach of your work.

Being included in the conference proceedings and indexed in EI databases increases the visibility of your research and opens doors for future opportunities.

7. Promote Your Paper

After publication, it’s essential to promote your paper to increase its impact.

Share on Academic Networks: Post your paper on academic platforms like ResearchGate, Academia.edu, or Mendeley to reach other researchers.
Share on Social Media: Promote your work on LinkedIn, Twitter, or other social media platforms. Many researchers find valuable connections through these channels.
Contact Collaborators: Reach out to collaborators or institutions that may be interested in your research. Networking after the conference can lead to potential research partnerships.

Promoting your paper ensures that it reaches a wider audience and enhances your academic reputation.

Conclusion

Publishing a paper at an EI-indexed conference is a significant academic milestone. By carefully selecting the right conference, adhering to submission guidelines, preparing a strong paper, and engaging with the conference community, you can successfully navigate the process and increase the impact of your research.

For more detailed information and resources on submitting and publishing at EI conferences, visit academic.net.

Call to Action

Are you ready to submit your paper to an EI-indexed conference? Follow the steps in this guide to ensure your submission is successful and your research is widely recognized. Visit academic.net for expert tips and resources to guide you through the process.