Step-by-Step Guide to Submitting a Paper to an IEEE Conference

1. Understanding IEEE Conferences

IEEE conferences are among the most prestigious venues for presenting cutting-edge research in technology, engineering, and related fields. Submitting a paper to an IEEE conference involves a well-defined process, and adhering to the guidelines is crucial for successful submission and acceptance.

2. Key Steps in the IEEE Conference Submission Process

Step 1: Identify the Right Conference
Browse the IEEE Conference database to find a conference that aligns with your research topic. Consider factors such as the conference theme, submission deadlines, and location (physical or virtual).

Step 2: Review the Call for Papers (CFP)
Each IEEE conference issues a Call for Papers (CFP) detailing the topics, submission requirements, and deadlines. Ensure that your research fits the conference’s scope and that you understand the specific requirements for formatting and submission.

Step 3: Prepare Your Manuscript

• Formatting: Use the IEEE conference paper template, which is typically provided in LaTeX and Microsoft Word formats. Adhere strictly to formatting guidelines, including font size, line spacing, and margin settings.
• Content Structure: Include sections such as an abstract, introduction, methodology, results, discussion, and references. Ensure your abstract is concise and highlights the novelty of your work.
• Plagiarism Check: Run your paper through a plagiarism detection tool to ensure originality, as IEEE has strict policies against plagiarism.

Step 4: Create an Account on the Submission Portal
Most IEEE conferences use platforms like EasyChair or EDAS for paper submissions. Create an account or log in to the relevant platform and register your paper by providing the title, abstract, and author details.

Step 5: Submit the Paper
Upload your manuscript in the required format (usually PDF). Double-check all details, including author information and keywords, before finalizing the submission.

Step 6: Peer Review Process
Once submitted, your paper will undergo a peer review process. Reviewers will evaluate the paper based on criteria such as originality, technical depth, and relevance to the conference themes.

Step 7: Address Reviewer Feedback
If your paper is accepted with revisions, address the reviewers’ comments thoroughly and resubmit within the specified deadline. Be sure to follow any additional formatting or content requirements during this stage.

Step 8: Register for the Conference
After final acceptance, at least one author must register for the conference to present the paper. Registration fees vary depending on the conference and membership status with IEEE.

Step 9: Upload the Final Camera-Ready Paper
Prepare the camera-ready version of your paper by incorporating all required changes and formatting it to meet the final submission guidelines. Upload the final version by the deadline provided by the conference organizers.

Step 10: Present Your Paper
Attend the conference to present your paper, whether in person or virtually. Successful presentation is often a requirement for inclusion in the IEEE Xplore Digital Library.

3. Tips for a Successful Submission

• Follow Guidelines: Pay close attention to formatting and submission instructions.
• Meet Deadlines: Submit each stage of your paper—draft, revisions, and final version—on time.
• Engage with the Community: Participate actively in conference events to network and gain insights into your field.

4. Learn More About Academic Publishing
For additional guidance on preparing and submitting papers to IEEE conferences, visit academic.net. Our platform offers expert resources to streamline your academic publishing process and boost your research impact.