Formatting Guidelines for IEEE Conference Papers: A Complete Guide

1. Why Follow IEEE Formatting Guidelines?

Adhering to the formatting requirements for IEEE conference papers is crucial for ensuring your submission is reviewed and accepted. Proper formatting demonstrates professionalism and ensures your paper aligns with the publication standards. Papers that fail to meet these guidelines may be rejected outright.

2. Standard IEEE Paper Format
IEEE conference papers follow a standardized format, ensuring consistency and readability. Below are the key components of the format:

2.1 Paper Layout

• Page Size: Standard A4 size (210mm x 297mm).
• Margins:
  • Top and Bottom: 19mm (0.75 inches).
  • Left and Right: 14mm (0.55 inches).
• Columns: Two-column format with a column width of 88mm (3.45 inches) and a 5mm (0.2 inches) gap between columns.

2.2 Font and Style

• Font Type: Times New Roman.
• Font Sizes:
  • Title: 24-point, bold.
  • Author Names: 10-point, regular.
  • Abstract and Keywords: 9-point, italic.
  • Body Text: 10-point, regular.
  • Headings: 10-point, bold.
  • References: 8-point, regular.

2.3 Title and Author Details

• The title should be centered at the top of the first page in 24-point bold font.
• Author names and affiliations should appear below the title in 10-point font.
• Include the corresponding author’s email address.

2.4 Abstract and Keywords

• Abstract: Include an abstract of 150-250 words at the beginning of the paper. Use 9-point italic font and ensure it summarizes the paper’s purpose, methods, results, and conclusions.
• Keywords: List 4-6 relevant keywords below the abstract to enhance discoverability.

2.5 Main Body

• Use a structured format such as IMRaD (Introduction, Methods, Results, and Discussion).
• Each section should have a heading in bold font.

2.6 Figures and Tables

• Placement: Position figures and tables within the text, close to where they are referenced.
• Labels: Provide clear captions for all figures and tables in 8-point font.
• Quality: Ensure images are high-resolution, and charts are legible in grayscale.

2.7 References

• Follow the IEEE referencing style, which uses numbers in square brackets (e.g., [1]) for in-text citations.
• References should be listed at the end of the paper in 8-point font and formatted consistently.

2.8 Page Limit

Most IEEE conferences have strict page limits, typically 4-6 pages, including references. Ensure your paper adheres to this limit to avoid rejection.

3. IEEE Templates for Formatting
IEEE provides official templates to simplify the formatting process. These templates are available in Word and LaTeX formats and can be downloaded from the IEEE website or the specific conference’s submission portal.

4. Common Formatting Errors to Avoid

• Incorrect margins or column widths.
• Inconsistent font sizes or styles.
• Low-resolution images that appear blurry in print.
• Missing or improperly formatted references.

5. Final Checklist Before Submission

• Ensure your paper is within the required page limit.
• Use the IEEE template to check formatting consistency.
• Review for grammar and spelling errors.
• Confirm compliance with the conference-specific submission guidelines.

6. Need Help Preparing Your IEEE Paper?
For additional resources and expert assistance with IEEE paper formatting and submission, visit academic.net. Our platform provides comprehensive support to help you prepare high-quality, publication-ready papers for IEEE conferences.